During each meeting, the Governing Council (Council)/Committees conduct a “Call to the Public” (CTP). This is the time when members of the public may address the Council/Committees on Council business in general or on a published agenda item. Any individual or group desiring to address the Council/Committee at a meeting shall comply with the following procedure
- The individual or group must complete and submit a signed Request to Speak form (provided below) before the Chairman makes a Call to the Public at the beginning of the meeting. Any written materials must be included with the form.
- All remarks should be made from the podium or designated location and be addressed to the Council/Committee as a body, not to any individual member.
- Individual’s comments will be limited to three (3) minutes. Speakers should stay on the subject.
- A maximum of ten (10) minutes will be set aside for each agenda item on which the public comment has been requested..
- The Council/Committee will make reasonable attempts to hear any differing viewpoints.
- No individual will be permitted to relinquish her/his time to another person.
- Individuals may not address staff or other members of the public.
- Only persons recognized by the Chairman shall be permitted to address the Council/Committee.
- Rudeness, vulgarity or remarks disrespecting the personal dignity of any individual will not be permitted.
Pursuant to A.R.S. § 38-431.01(H), the Council/Committee may not discuss items that are not specifically identified on the agenda. Therefore, any action taken as a result of public comment will be limited to responding to criticism, directing staff to review the matter, or adding the item to a future agenda. Council/Committee members may respond to criticism.
I have read the “Call to the Public” Procedure above and would like to address the Council/Committee
Request forms should be turned into the Assistant Clerk before the Chairman makes a Call to the Public at the beginning of the meeting.